Has the air in your office been feeling a little stuffy lately?

Maybe you’ve noticed that colleagues have been mentioning that they’re having more brain fog than usual. If everything seems relatively similar to before, then you might want to pay attention to the quality of the air your office will be breathing during the week. Poor air quality doesn’t only affect comfort but can also have a significant impact on our productivity levels. This is an invisible problem in your office, which means you will need to delve into addressing poor air quality in office environments and why it is essential to find an effective solution to the problem. 

From an excessive make-up of carbon dioxide (CO2) and high humidity levels in your facilities, there is a good chance our working spaces is riddled with poor working conditions that has adverse effects on our ability to work at full throttle. Headaches, fatigue and regularly feeling run down are just a few of the symptoms that can arise when the air we breathe is of low quality. Moreover, poor air quality can lead to decreased concentration, lower productivity levels, and increased absence among employees. This not only affects individuals but also impacts the overall success and efficiency of a company. 

In order to clear the air and create a healthier work environment, it's essential to understand the sources of poor air quality and implement strategies to improve it. Let's dive into the problem and explore the solution together. 

Understanding the impact of poor air quality on health 

When it comes to our staff’s health, we often push advice related to exercise, diet, and stress management. However, one crucial factor that is often overlooked is the quality of the air we breathe when working. Poor air quality in office environments can have severe implications for your well-being, profitability and attendance. 

The air inside office buildings can be riddled those conditions that are ultimately having adverse effects on productivity. This is exacerbated when you take into consideration certain layouts of our workspaces, consider the lack of fresh air in areas like meeting rooms, or highly populated spaces that host a high level of employees which raises temperature, CO2 and humidity levels whilst business is running as normal. It's important to remember that poor air quality doesn't just affect individuals who have respiratory conditions, even the healthiest of individuals can experience short-term productivity issues when exposed to polluted air, so, it's crucial to take the necessary steps to improve the air quality in your office environment. 

 

Common sources of indoor air pollution in offices 

To effectively address the issue of poor air quality, it's essential to understand its sources. There are several common sources of indoor air pollution in office environments that contribute to your poor air quality. 

One of the primary sources is overpopulation. When your office seems productive, but the results aren’t mirroring this, it's likely to be buildup of pollutants and contaminants that you won’t be able to see visually. Additionally, the use of certain office equipment and materials can release harmful volatile organic compounds (VOCs) into the air. This can include printers, copiers, cleaning products, and even certain types of furniture. 

Another common source of indoor air pollution is poor maintenance and cleaning practices. When dust, dirt, and debris accumulate in your office, they can become trapped in the air and contribute to poor air quality. As we all know, finances are tight now, so employing a regular cleaner may not be the most effective method. Getting value for your money is an important consideration to take in currently. 

 

Signs of poor air quality in the office 

How can you tell if your office has poor air quality?

There are several signs that indicate the presence of contaminated air in your workspace. One of the most noticeable signs is a persistent odour. If you frequently notice strange or unpleasant smells in your office, it's likely that there are pollutants present. 

Another sign to watch out for is an increase in allergy symptoms or respiratory issues among employees. If a few of your colleagues begin to experience frequent coughing, sneezing, or wheezing, it could be a sign of persistent poor air quality. Additionally, headaches, fatigue, and difficulty concentrating can also be attributed to polluted air. 

If you notice any of these signs, it's crucial to implement a proactive solution to improve the air quality in your office space. Ignoring the issue can lead to staff taking unnecessary time, which affects your ability to remain consistently profitable in the long-term. 

 

The effects of poor air quality on productivity and employee well-being 

Poor air quality not only affects health but also has a significant impact on our effectiveness and overall well-being whilst at work. When the air we breathe is contaminated, it can lead to decreased concentration and cognitive function. This can result in reduced productivity levels and an increase in errors and mistakes. 

Moreover, employees who are constantly exposed to poor air quality may experience chronic fatigue and decreased motivation. This can lead to reducing company turnover and a decline in overall employee morale. When employees are not feeling their best, it becomes challenging to perform at their highest potential. Creating a healthy work environment with clean air is essential for ensuring the well-being and productivity of your employees. By addressing the issue of poor air quality, you can cultivate a positive and thriving workplace that can continue to grow and expand. 

 

Steps to improve air quality in the office 

Now that we understand the dangers of poor air quality and its impact on our health and productivity, let's explore some steps you can take to improve the air quality in your office environment. 

1. Regular maintenance and cleaning:  

Implementing a regular cleaning schedule and ensuring proper maintenance of your office space is crucial for improving air quality. This includes dusting, vacuuming, and ensuring low moisture levels that can contribute to mould growth. 

2. Proper ventilation:  

Ensuring adequate ventilation is essential for preventing the buildup of pollutants and contaminants in your office. This can be achieved through the use of ventilation systems, or by opening windows to allow fresh air to circulate. 

3. Air quality monitoring systems:  

Investing in smart air quality monitors will notify you of adverse conditions within your working spaces. These systems can effectively help in quickly removing high levels of CO2 and humidity from the air, providing a clean and healthy environment for you and your employees. 

4. Reducing or eliminating pollutant sources:  

Identify and address the sources of indoor air pollution in your office. This may involve investing in low-emission office equipment, switching to environmentally friendly cleaning products, and re-structuring your workspaces to ensure optimal conditions 

5. Introducing plants:  

Plants can play a crucial role in improving air quality by absorbing pollutants and releasing oxygen. Introducing indoor plants in your office can not only enhance the aesthetic appeal but also contribute to a healthier workspace. 

By implementing these steps, you can create a healthier and more productive office environment for yourself and your employees. 

 

Best practice to identify a toxic workplace 

When it comes to improving air quality in your office, there are some best practices to keep in mind. These practices can help ensure that your ventilation and air filtration systems are functioning optimally. 

1. Regular maintenance:  

Schedule regular maintenance for your ventilation and air filtration systems to ensure they are working efficiently. This includes changing filters, cleaning ducts, and inspecting for any issues or malfunctions. 

2. Proper airflow management:  

Ensure that airflow is properly distributed throughout your office space. This can be achieved by adjusting vents and ensuring that there are no obstructions that may impede airflow. 

3. Monitor indoor humidity levels:  

High humidity can contribute to mould growth and the release of allergens into the air. Use dehumidifiers or proper ventilation to maintain optimal indoor humidity levels between 30-50%. 

4. Monitor carbon dioxide levels:  

Excessive CO2 levels that can be emitted from office equipment and staff over just a matter of a few hours affects our ability to stay proactive in our roles, as it starves our brains from oxygen. 

By following these best practices, you can ensure that your office environment is proficient in providing good air quality and ensuring the well-being of your employees. 

 

Accurately monitoring your office with IoT systems 

The role of IoT systems within our office spaces is one solution that allows you to effectively monitor your workspace and take proactive measures to ensure your air quality is at its absolute best, day in and day out. These systems are embedded with technology that provides an all-round solution to ineffective conditions within our working spaces. 

Firstly, monitoring systems can embed a variety of sensors within just one device, which includes humidity, CO2 and temperature levels – as found within the ENV Sensor. Not only does this provide you with a 360-degree view of your office’s air quality, but these devices transmit recorded data to you in real-time. When a threshold is breached, you will be notified of this change, allowing you to make the appropriate steps like opening a window, or turning off the heating for a while. Being notified as to when your air quality is turning for the worse prevents brain fog intervening in your air quality POA in the middle of the day - when productivity needs to be at its highest after post-lunch sluggishness. 

 

The Benefits of IoT monitoring systems 

The implementation IoT systems to monitor conditions in your office space will provide a range of benefits throughout your operations. It provides a proactive solution to combatting periods of lower productivity, by providing you with precise indicators of poor air quality. Having this data at your disposal allows you to take the correct measures to rid your workspace from periods of sluggishness, inactivity, mistakes and idleness. Furthermore, the implementation of IoT systems in your office will help maintain a consistent level of well-being for both you and your colleagues. Those who are pre-disposed to conditions such as respiratory conditions, migraines or illness will gain immediate benefit from a healthier work environment. This will lead to improved attendance and performance across your operations, with the levels of productivity sure to improve as people reap the benefits of a healthier work environment. Remember, most offices operate a 40-hour working week – so if the conditions aren’t sufficient, then you can be sure that the results will reflect this! 

 

Poor air quality in office environments is a serious issue that can have detrimental effects on our health and productivity levels. From headaches and fatigue to decreased concentration and motivation, the consequences of breathing in polluted air are significant. 

By understanding the sources of indoor air pollution and implementing strategies to improve air quality, we can create a healthier and more productive work environment. From regular maintenance and cleaning practices to investing in proper ventilation and environmental monitoring sensors, every step will ensure you get the desired results from your company. 

Remember, the air we breathe matters, and it's up to us to make that change. 

The Environmental I-System provides a comprehensive solution to monitoring your office’s air quality; temperature, humidity and CO2 are all covered in one device, and can be deployed across various areas in your office – ensuring the results are streamlined, and easily at your disposal. 

Book in a meeting with an Invisible expert or book a demo with our I-System and see the difference you can make to your staff’s well-being, as well as your potential to be profitable!